Roosevelt International Baccalaureate Middle School Site Governance Team
March 16, 2010
Present: Jennifer Jay, Carmen Garcia, Nelson Cortes, Matt Harvey, Rafael Ocampo, Arlene Spaniol, Fran Donovan, Christopher Croom, Lucinda Bernardino, Mary Lewis, Vicky Alt Klug, Gary Olmstead, Tara Anderson, Shakerra Davis, Allison Brown, Marsha Dudley
Not In Attendance: ASB members, Debbie Christensen (camp)
Off-Site: Emma Ehrlich, Bobbe Abts, Christine Summers
Meeting Called To Order: 3:07 pm
Motion to Approve Minutes: Carmen Garcia, Arlene Spaniol seconds to approve
Agenda Items:
A. Tuesday Meeting Rotation for rest of '09-10
ILT’s nine-week cycle, with exception of last five weeks for end-of-year staff meetings, budget, etc. so this is reason for the discrepancy. Non-compliance with SGT by-laws. Jay – will be compliant if emergency SGT meeting is counted as a meeting; read off upcoming SGT dates
Cortes – when’s our prep
Garcia – ILT decided to meet on prep so they would be giving up their prep time, and SGT voted to meet afterwards
- March 23 PD/Staff
- March 30 Spring Break
- April 6 Dept PD
- April 13 Committee (SGT will meet at 3:00pm)
- April 20 Dept PD
- April 27 Grade level
- May 4 Teacher Prep (ILT/SGT)
- May 11 Dept PD
- May 18 PD/Staff
- June 1 Staff
- June 8 Teacher Prep (ILT/SGT)
- June 15 Teacher Prep (ILT/SGT)
Bobbe – question about 4/13 meeting
Jay – will discuss with agenda item E
B. Update on Master Schedule for '10-11
Garcia – no projected enrollment, budget workbook; hoping same number of teachers; 6 period day, electives a/b rotation; inequity with that.
7-period day addresses inequity, Language B every day, as well as music, art, technology; helps with QEIA (CSR)
Looking at adding 10 minutes to the day, instead of 60-minute classes they would 55 minutes. Shouldn’t be a transportation issue – go to SDHS first.
Looking at 10-minute advisory during P1 to serve Roo-Tube, uniform check and portfolio group
Summers – group leader leading our evaluation. Some things to consider in schedule -- all must have same language all year for three years. Very rigid about technology; going to be out of compliance – going to have to change the way we teach technology. Specific objectives to be met – tight vertical plan.
Garcia – doesn’t affect 6 or 7 period day. Technology can’t be elective, must be infused.
Ehrlich – only Basic & above get Language B, every student must have a language.
Summers – MYP is for every student.
Garcia – Budget is finite.
Spaniol – Tried putting every kid in Language B; did not work out well
Garcia – talk about Tuesday meeting rotation for ’10-11 at next ILT; will share to SGT or al all-staff
Abts – discuss 6 or 7 period day with staff.
Lewis – at ILT, Garcia will present 2-item survey to staff next week at staff meeting. Do survey. See if ready to vote – no workbook.
Abts – if people ready to vote for or against then can move forward. IB can’t do our schedule, we work within our means.
Jay – meet in a month, do it then
C. School-wide Discipline Policy
1. Admin. along with counselors reviewed policy (R. Ocampo)
3 years ago, sgt met over the summer and created school-wide discipline around nurtured heart. Counselors looked at it with ibmyp reflections incorporated. Main goal – students in class as much as possible. Whole goal to keep in classroom, learning what need to be learning, what can we do to support students; areas of concern. Gives us name, problem, not working, depressed; so we can touch base with them. Buddy room – being used, not being used. Every day’s a new day – directly from nurtured heart – those are the kids we want to know about. Come with a lot of baggage; same kids out of class a lot. How we can work with the teacher to help them improve. Work with everybody to help them stay in class. Step 2 changed – LP – mistake, learn from it, everyday is a new day. Email questions if you have them and put it on the next meeting. Living this discipline policy for a couple of years, says in bylaws that sgt needs to analyze, digest, working for 90% of our kids, but not working for 10, so charge of sgt to take a look at this on a daily basis. Do we need another level for chronic kids, we don’t hold grudges, but have exhausted options and not getting response. Quite of few feeling they would like to look thru this, what’s working and not a one size fits all for the 10%. Follow through on referrals. RTI squared. Level one – reset back on track; level 2 – little more; level three – counseling - they take the majority of time. Email Jay or Emma to see if we need a committee as next step to go. Where is the aid is coming from for chronic students? Clarify that it is counseling dept., sst, parent shadow, parent conferences.
Abts – look at what we’re going to do with that 3-5%. Review policy and ready to roll in the fall. Getting input concerns, questions, roll out what’s there on the 13th. Send top concern – tack onto 2 item survey. Just 3 to 5; asking only about chronic – what issues are facing; response to them; advice recommendations for what works.
Ehrlich – restated 2 questions and how can we better meet the needs of the 3 to 5%. If staff feels comfortable with the discipline policy and if not create committee and tweak it. Working? How can we better meet the needs of the 3 to 5%. Word questions to deal with chronic students. Clear tardy policy; need to spend sometime. What additional help they want or need to assist with kids who are not responding to the nurtured heart. Staff needs some additional support – what additional help from coun. & admin.
Croom – email give a couple days to think about them. Sent out survey questions so have plenty of time.
D. Uniform policy and consistency
no jeans – black pants that look like jeans; if it’s black leave it alone – no fading or embellishments; sweatshirts – if can turn inside-out do. Jackets – raining. Take off in class. Not defiant, just wear it to school. That’s why advisory will be good. Discipline talks next week. Jackets – if raining let them wear it, take off in class. Nice, take them & keep them. Play fashion police first period. Send to 201. Body image issues. Hoods & haircuts. More diligent, admin do a couple of sweeps. Doesn’t feel comfortable for every teacher. Talk more. Advisory – will take resp. and do fashion police there. Tabled. Advisory – even if we have a 6 period day. Talk about at staff meeting – black leave it alone; sweatshirts – inside out. Not uniform colors send to 201. Heavy jacket – off in classroom.
E. Ad-hoc sub-committees
Switch f with e – f as ad hoc committee for sgt bylaws; we set up ad hoc and people jumped on board; don’t want to report every detail and we discuss; then why have; trust to meet & report back; has been a lack of communication; not permission, just heads up. Protocol – email, notes, meet with us, post it. Need open communication.
Abts disagrees – committees made up of sgt members; sgt’s resp is to oversee the policies of the school. All comm. made up of staff members; brings info to sgt first hand. Then sgt can give stamp of approval and go forth; could be times when sgt is not comfortable – something that sgt feels needs to be brought to whole staff for discussion even a vote. Think impt. to get back to sgt yes, or bring up to entire staff, especially when decisions are made that affect everyone. We are the ones who need to be making the decisions. SGT should vote on decisions, awards, students, counseling. Need to revisit the role of SGT. Not enough time to address issues at hand and feeling that SGT’s role is being diminished. We are listening to current issues, but not making real policies. Less talking, more voting and moving forward and seeing results. What if an ad-hoc committee comes up with a decision that the rest of the group is not aware of? SGT by-laws is ultimately going to need to be farmed out. Should committee meetings meet with us once a month? Can we agree that a representative to report to SGT following their meeting?
F. SGT by-laws and role of SGT
Garcia – Committee has a plan – go out and seek input; sometimes we have to make a decision.
Abts – Shared decision making – thru our SGT – then why wouldn’t we want our committees reporting to us.
Jay – Set for April 13th is next SGT meeting; motion to change meeting time to 3:00pm so sub-committee reps can report back to us at beginning of our meeting. Telling us what they spoke about in their meeting. Inform us in person. If we want to start at 2:30pm, we would pause.
Cortes – need to Table; need more discussion. It’s noted and we need to continue conversation that we should be voting on more things; want us to be more proactive and decision-making.
Ehrlich – need to trust that sub-committees making the right decisions. You don’t but you do. All or nothing.
Spaniol – All revolved around the awards – would not have come up otherwise.
Jay – That’s what generated all this interest. Came to a head because of it, but decided that the committees would report out in all-staff meeting and that has not been taking place. If concerns, let’s talk about it. If not talking to whole staff, then this is a good place to go. Think we should revise by-laws, should vote on more things; have a little more bite, a little more teeth.
Decision – Meeting on Tuesday (4/13) at 3:00pm, first 15 minutes for committees to report. Jay moved, Abts seconded, members votes majority in favor
Ad-hoc sub-committee formed; Jay will e-mail to plan time and place asap. Sub-committee members are Garcia, Spaniol, Abts, Croom, Jay, Mr. Olmstead and Mrs. Alt Klug.
G. Miscellaneous
Jay – regarding Field Trips for ’10-11, please look at Master Calendar before scheduling; keep in mind A/B days (may not matter for next year depending on schedule) and remember no field trips between February and April because of CST prep.
Jay – Timely notifications so please at least 1 full day’s notice to staff.
H. Roundtable
Ehrlich – regarding ’10-11 Master Schedule, will a sub-committee be formed to discuss this? Garcia – Master schedule will be discussed in ILT and brought to staff. Jay – reiteration that ILT meetings are open to staff to sit-in on.
Garcia – Submitted request to change course names and were approved by district; Grades 6, 7, and 8 now have course titles for Language A and Humanities; working with PB on Math
Croom – Appreciate each other
Meeting ended 4:29pm
Minutes submitted by Marsha Dudley, Vice-Principal
Site Governance Team
March 16, 2010
Present: Jennifer Jay, Carmen Garcia, Nelson Cortes, Matt Harvey, Rafael Ocampo, Arlene Spaniol, Fran Donovan, Christopher Croom, Lucinda Bernardino, Mary Lewis, Vicky Alt Klug, Gary Olmstead, Tara Anderson, Shakerra Davis, Allison Brown, Marsha Dudley
Not In Attendance: ASB members, Debbie Christensen (camp)
Off-Site: Emma Ehrlich, Bobbe Abts, Christine Summers
Meeting Called To Order: 3:07 pm
Motion to Approve Minutes: Carmen Garcia, Arlene Spaniol seconds to approve
Agenda Items:
A. Tuesday Meeting Rotation for rest of '09-10
ILT’s nine-week cycle, with exception of last five weeks for end-of-year staff meetings, budget, etc. so this is reason for the discrepancy. Non-compliance with SGT by-laws. Jay – will be compliant if emergency SGT meeting is counted as a meeting; read off upcoming SGT dates
Cortes – when’s our prep
Garcia – ILT decided to meet on prep so they would be giving up their prep time, and SGT voted to meet afterwards
- March 23 PD/Staff
- March 30 Spring Break
- April 6 Dept PD
- April 13 Committee (SGT will meet at 3:00pm)
- April 20 Dept PD
- April 27 Grade level
- May 4 Teacher Prep (ILT/SGT)
- May 11 Dept PD
- May 18 PD/Staff
- June 1 Staff
- June 8 Teacher Prep (ILT/SGT)
- June 15 Teacher Prep (ILT/SGT)
Bobbe – question about 4/13 meeting
Jay – will discuss with agenda item E
B. Update on Master Schedule for '10-11
Garcia – no projected enrollment, budget workbook; hoping same number of teachers; 6 period day, electives a/b rotation; inequity with that.
7-period day addresses inequity, Language B every day, as well as music, art, technology; helps with QEIA (CSR)
Looking at adding 10 minutes to the day, instead of 60-minute classes they would 55 minutes. Shouldn’t be a transportation issue – go to SDHS first.
Looking at 10-minute advisory during P1 to serve Roo-Tube, uniform check and portfolio group
Summers – group leader leading our evaluation. Some things to consider in schedule -- all must have same language all year for three years. Very rigid about technology; going to be out of compliance – going to have to change the way we teach technology. Specific objectives to be met – tight vertical plan.
Garcia – doesn’t affect 6 or 7 period day. Technology can’t be elective, must be infused.
Ehrlich – only Basic & above get Language B, every student must have a language.
Summers – MYP is for every student.
Garcia – Budget is finite.
Spaniol – Tried putting every kid in Language B; did not work out well
Garcia – talk about Tuesday meeting rotation for ’10-11 at next ILT; will share to SGT or al all-staff
Abts – discuss 6 or 7 period day with staff.
Lewis – at ILT, Garcia will present 2-item survey to staff next week at staff meeting. Do survey. See if ready to vote – no workbook.
Abts – if people ready to vote for or against then can move forward. IB can’t do our schedule, we work within our means.
Jay – meet in a month, do it then
C. School-wide Discipline Policy
1. Admin. along with counselors reviewed policy (R. Ocampo)
3 years ago, sgt met over the summer and created school-wide discipline around nurtured heart. Counselors looked at it with ibmyp reflections incorporated. Main goal – students in class as much as possible. Whole goal to keep in classroom, learning what need to be learning, what can we do to support students; areas of concern. Gives us name, problem, not working, depressed; so we can touch base with them. Buddy room – being used, not being used. Every day’s a new day – directly from nurtured heart – those are the kids we want to know about. Come with a lot of baggage; same kids out of class a lot. How we can work with the teacher to help them improve. Work with everybody to help them stay in class. Step 2 changed – LP – mistake, learn from it, everyday is a new day. Email questions if you have them and put it on the next meeting. Living this discipline policy for a couple of years, says in bylaws that sgt needs to analyze, digest, working for 90% of our kids, but not working for 10, so charge of sgt to take a look at this on a daily basis. Do we need another level for chronic kids, we don’t hold grudges, but have exhausted options and not getting response. Quite of few feeling they would like to look thru this, what’s working and not a one size fits all for the 10%. Follow through on referrals. RTI squared. Level one – reset back on track; level 2 – little more; level three – counseling - they take the majority of time. Email Jay or Emma to see if we need a committee as next step to go. Where is the aid is coming from for chronic students? Clarify that it is counseling dept., sst, parent shadow, parent conferences.
Abts – look at what we’re going to do with that 3-5%. Review policy and ready to roll in the fall. Getting input concerns, questions, roll out what’s there on the 13th. Send top concern – tack onto 2 item survey. Just 3 to 5; asking only about chronic – what issues are facing; response to them; advice recommendations for what works.
Ehrlich – restated 2 questions and how can we better meet the needs of the 3 to 5%. If staff feels comfortable with the discipline policy and if not create committee and tweak it. Working? How can we better meet the needs of the 3 to 5%. Word questions to deal with chronic students. Clear tardy policy; need to spend sometime. What additional help they want or need to assist with kids who are not responding to the nurtured heart. Staff needs some additional support – what additional help from coun. & admin.
Croom – email give a couple days to think about them. Sent out survey questions so have plenty of time.
D. Uniform policy and consistency
no jeans – black pants that look like jeans; if it’s black leave it alone – no fading or embellishments; sweatshirts – if can turn inside-out do. Jackets – raining. Take off in class. Not defiant, just wear it to school. That’s why advisory will be good. Discipline talks next week. Jackets – if raining let them wear it, take off in class. Nice, take them & keep them. Play fashion police first period. Send to 201. Body image issues. Hoods & haircuts. More diligent, admin do a couple of sweeps. Doesn’t feel comfortable for every teacher. Talk more. Advisory – will take resp. and do fashion police there. Tabled. Advisory – even if we have a 6 period day. Talk about at staff meeting – black leave it alone; sweatshirts – inside out. Not uniform colors send to 201. Heavy jacket – off in classroom.
E. Ad-hoc sub-committees
Switch f with e – f as ad hoc committee for sgt bylaws; we set up ad hoc and people jumped on board; don’t want to report every detail and we discuss; then why have; trust to meet & report back; has been a lack of communication; not permission, just heads up. Protocol – email, notes, meet with us, post it. Need open communication.
Abts disagrees – committees made up of sgt members; sgt’s resp is to oversee the policies of the school. All comm. made up of staff members; brings info to sgt first hand. Then sgt can give stamp of approval and go forth; could be times when sgt is not comfortable – something that sgt feels needs to be brought to whole staff for discussion even a vote. Think impt. to get back to sgt yes, or bring up to entire staff, especially when decisions are made that affect everyone. We are the ones who need to be making the decisions. SGT should vote on decisions, awards, students, counseling. Need to revisit the role of SGT. Not enough time to address issues at hand and feeling that SGT’s role is being diminished. We are listening to current issues, but not making real policies. Less talking, more voting and moving forward and seeing results. What if an ad-hoc committee comes up with a decision that the rest of the group is not aware of? SGT by-laws is ultimately going to need to be farmed out. Should committee meetings meet with us once a month? Can we agree that a representative to report to SGT following their meeting?
F. SGT by-laws and role of SGT
Garcia – Committee has a plan – go out and seek input; sometimes we have to make a decision.
Abts – Shared decision making – thru our SGT – then why wouldn’t we want our committees reporting to us.
Jay – Set for April 13th is next SGT meeting; motion to change meeting time to 3:00pm so sub-committee reps can report back to us at beginning of our meeting. Telling us what they spoke about in their meeting. Inform us in person. If we want to start at 2:30pm, we would pause.
Cortes – need to Table; need more discussion. It’s noted and we need to continue conversation that we should be voting on more things; want us to be more proactive and decision-making.
Ehrlich – need to trust that sub-committees making the right decisions. You don’t but you do. All or nothing.
Spaniol – All revolved around the awards – would not have come up otherwise.
Jay – That’s what generated all this interest. Came to a head because of it, but decided that the committees would report out in all-staff meeting and that has not been taking place. If concerns, let’s talk about it. If not talking to whole staff, then this is a good place to go. Think we should revise by-laws, should vote on more things; have a little more bite, a little more teeth.
Decision – Meeting on Tuesday (4/13) at 3:00pm, first 15 minutes for committees to report. Jay moved, Abts seconded, members votes majority in favor
Ad-hoc sub-committee formed; Jay will e-mail to plan time and place asap. Sub-committee members are Garcia, Spaniol, Abts, Croom, Jay, Mr. Olmstead and Mrs. Alt Klug.
G. Miscellaneous
Jay – regarding Field Trips for ’10-11, please look at Master Calendar before scheduling; keep in mind A/B days (may not matter for next year depending on schedule) and remember no field trips between February and April because of CST prep.
Jay – Timely notifications so please at least 1 full day’s notice to staff.
H. Roundtable
Ehrlich – regarding ’10-11 Master Schedule, will a sub-committee be formed to discuss this? Garcia – Master schedule will be discussed in ILT and brought to staff. Jay – reiteration that ILT meetings are open to staff to sit-in on.
Garcia – Submitted request to change course names and were approved by district; Grades 6, 7, and 8 now have course titles for Language A and Humanities; working with PB on Math
Croom – Appreciate each other
Meeting ended 4:29pm
Minutes submitted by Marsha Dudley, Vice-Principal